The “Send To OneNote 2007″ printer is missing in the Print dialog box in a 2007 Office program
January 27th, 2012
Describes an issue in which the “Send To OneNote 2007″ printer is missing. Provides a workaround.
Originally from Most Recent KBs for Project 2007 on January 27, 2012, 9:30am
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Adding Print capabilities to Project Detail Pages
January 26th, 2012
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Originally by Alex from EPMSource on January 26, 2012, 6:48am
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Create a Project Calendar with Alternating Saturdays as Nonworking Time
January 26th, 2012
A user asked an interesting question recently in the Project Standard and Professional General Questions and Answers user forum about how to create a project calendar with alternate Saturdays as nonworking time. It was my good fortune to answer the user’s question, and it is your good fortune to read this blog post and learn how to create such a calendar. To create this calendar, you must follow a two-step process:
- Set every Saturday as a working day.
- Create a recurring exception to set alternate Saturdays as nonworking time.
Here’s how to create this custom calendar in either Microsoft Project 2007 or 2010 in set every Saturday as a working day:
1. Open any project in Microsoft Project.
2. Display the Project ribbon and then click the Change Working Time button.
3. In the Change Working Time dialog, click the Create New Calendar button. Microsoft Project displays the Create New Base Calendar dialog shown in Figure 1.
Figure 1: Create New Base
Calendar dialog
4. Enter a name such as Standard with Alternating Saturdays in the Name field and then click the OK button.
5. Click the Work Weeks tab in the lower left corner of the dialog. Microsoft Project displays the Work Weeks page of the Change Working Time dialog shown in Figure 2.
Figure 2: Work Weeks page in the
Change Working Time dialog
6. Select the [Default] item in the data grid, if not already selected, and then click the Details button.
7. In the Details dialog, select Saturday in the Select Days list and then select the Set Days To These Specific Working Times option.
8. In the From and To data grid, enter the working time for every Saturday, such as 8:00 AM to 12:00 PM and 1:00 PM to 5:00 PM, as shown in Figure 3.
Figure 3: Completed Details
for [Default] dialog
9. Click the OK button.
By completing this first set of steps, you make every Saturday a working day, which completes the first step in the two-step process. Next, you must set every other Saturday as nonworking time by completing the following steps:
1. Click the Exceptions tab in the Change Working Time dialog.
2. In the calendar grid at the top of the dialog, select the date of the next nonworking Saturday in the future, such as February 4, for example.
3. In the Exceptions grid at the bottom, click the first blank line.
4. Enter a name such as Nonworking Saturdays in the Exceptions data grid, and then press the Right-Arrow key on your keyboard to navigate to the Start cell, as shown in Figure 4. Notice that the system marks only the selected Saturday as nonworking time and activates the Details button.
Figure 4: Nonworking Saturdays exception
in the Change Working Time dialog
5. Make sure the Nonworking Saturdays line item is still selected and then click the Details button.
6. In the Details dialog, leave the Daily option selected, and then set the Every option to 14 days.
7. Set the End After option to as many nonworking Saturdays as you need, such as 26 for example. Figure 5 shows the completed Details dialog.
Figure 5: Completed Details dialog
8. Click the OK button to close the Details dialog.
Figure 6 shows the Change Working Time dialog with every other Saturday marked as nonworking time on the Standard with Alternating Saturdays custom calendar. Notice that the system marked February 4 and 18 as nonworking days, but left February 11 and 25 as working days.
Figure 6: Nonworking Saturdays recurring
exception in the Change Working Time dialog
9. Click the OK button to close the Change Working Time dialog.
To make this new calendar the Project calendar for your project, click the Project Information button in the Project ribbon. Click the Calendar pick list, choose the new calendar you just created, and then click the OK button. By completing this step, you tell Microsoft Project to schedule all unassigned tasks using the schedule on this new calendar. If your resources also work this custom alternating Saturday schedule, you should apply the Resource Sheet view of your project and specify this calendar as the Base Calendar for every resource.
If you set this custom calendar as the Project calendar for your project, you should also make this new calendar the Non-Working Time calendar for the project as well. To do this, double-click anywhere in the gray area of the Gantt Chart on the right side of the Gantt Chart view. In the Timescale dialog, click the Calendar pick list and select the new calendar. By the way, selecting the custom calendar as the Non-Working Time calendar causes Microsoft Project to show the recurring non-working Saturdays as gray shaded bands in the Gantt Chart. Notice in Figure 7 that the Preview section of the dialog shows Saturday, February 4, as a nonworking day, but shows the previous Saturday and the next Saturday as working days (as expected).
Figure 7: Timescale dialog with the new calendar
selected as the Non-Working Time calendar
10. Click the OK button.
You should now see alternating Saturdays as nonworking time, shown in the Gantt Chart as gray shaded bands. If you want to use this special custom calendar in other projects, click File > Info > Organizer > Calendars and copy the new calendar from the right side of the Organizer dialog (from the project) to the left side of the dialog (into the Global.mpt file) and then click OK.
Perhaps the ideas in this blog post will inspire you to create your own custom calendars in Microsoft Project 2007 or 2010!
Originally from Project Server Help Blog: Posts on January 25, 2012, 1:48pm
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Leveraging Office 365 for Project Collaboration Success
January 26th, 2012
Earlier this month our friends on the Office 365 team shared a link via Twitter to an article by technology writer Will Kelly. Entitled “Microsoft Office 365 for Project Managers“, the article surfaced the project management potential in Office 365 and an interesting theme–the “democratization of project management data”. Read more about it here.
Today, we’re excited to share a special series on how Office 365 adoption can transform your existing project management capabilities. Microsoft Office 365 provides an infrastructure for collaboration and information sharing. It offers a cloud solution for an organization of any size, whether that organization involves a small business or a small team with members spread across the globe. But best of all, it offers the ease and familiarity you’d expect from Microsoft and its Office products.
Many enterprises have already had a great deal of success implementing a PPM solution via Project Server 2010. But how about options for smaller organizations or departments just getting started? Microsoft Project is perfect for helping project managers organize schedules and manage budget, resources and dependencies, but what about the rest of the team? Effective project management begins with team collaboration. It necessitates a secure and central location for all project documents and artifacts like a site provisioned in SharePoint Online, demands ease of mobile communication you’d find in Exchange Online and Lync Online, and the great user experience provided by Microsoft Project and Office 2010 when working with project schedules and documents. By themselves, these tools are just tools, but together it opens the door to a unique collaboration experience that any organization can benefit from. And because we’ve built these products with the user in mind they just work, even across multiple platforms and devices.
We’ve called out a number of common pain points tied to project collaboration–document storage, effective communication, sharing a project schedule, and visual reporting for stakeholders just to name a few. But this represents a small sample of all the great possibilities Office 365 enables for project management and we’d love to hear more from users like you in the comments below or via Twitter and Facebook.
Download the paper and accompanying video here.
You can view the full video series on our YouTube channel as well.
We’ll be featuring a great session around this very topic this March at Project Conference 2012 in Phoenix, AZ. Don’t forget to register!
Originally by Brian Ru from Microsoft Office Project 2007 on January 24, 2012, 8:18pm
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See You At the Project Conference
January 23rd, 2012
This March I plan to attend the Microsoft Project Conference 2012 in Phoenix, Arizona. I'm now preparing a talk I'll give there. Here are some details.
The conference website is here. There are three tracks:
- Business Value & Insights
- Deployment Administration & Developer
- Product Sessions
So regardless of your connection to Project, there's likely something for you.
Here's the title and abstract of my talk:
Care and Feeding of the Zealots: Why Project users are disproportionately invested in their product, and how you can help spread the love.
Have you ever noticed how Microsoft Project users tend to be much more invested in their use of Project than are most users of word processors, spreadsheets and e-mail programs? It's a fact: per person, Project users will invest far more time, money and sweat (and occasional tears) mastering Project as compared to most users of, say, Word or Outlook. In his role as coauthor of the bestselling Project Step by Step self-paced tutorials, Carl has spent well over a decade studying the mysterious Project user. Carl's conclusion is that Project users really are special. The more successful they are with Project, the greater their career success. This is true for professional project managers (many of whom are equally invested in formal certifications such as the PMP) and people who'd never identify themselves as project managers yet deal with many core principles from this field. Once you understand what motivates Project users (including yourself), you can then develop a strategy to tie your Project and project management skills to the business value generators that matter most to you and your organization.
Hope to see you there!
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Originally by Carl Chatfield from projhugger on January 23, 2012, 4:00am
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Project Hangs on Close with OLE Server Busy Dialog For Object in Word
January 20th, 2012
Consider the following scenario: You insert a Microsoft Office Project 2007 project file (*.mpp) as an OLE object into a Word document using Insert | Object. From the Insert Object dialog, you chose the Display As Icon option so the project displays as…
Originally from Most Recent KBs for Project 2007 on January 19, 2012, 2:40pm
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Capturing Custom Timescaled Data in Project Server (Part IV)
January 19th, 2012
A
Originally by Andrew Lavinsky from Microsoft EPM on January 19, 2012, 6:00am
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Add a Buffer Task using a Manually Scheduled Task
January 19th, 2012
Now we all know that the finish date a project is automatically calculated by Project and might not necessarily be the due date. If the finish date is before the due date, you have some buffer, if the finish date is after the due date, you have a problem. Let’s assume you are in the first case - it is important to track this buffer and I’ve found manually scheduled tasks are useful for this since they won’t automatically move but they’ll warn you when there is a problem.
Let’s say you have this project (this will work for all projects, just make sure you have a milestone representing the project finish that all task chains are connected to):
My project finish date is January 9th but I actually don’t have to be done until the 13th so I have a few days of buffer. To represent that I add a new manually scheduled task with the Project Finish milestone as the predecessor and the end date as 1/13:
You can now easily tell that you have 4 days of buffer.
Now say that task 4 takes 3 days instead of 1 day. Your schedule will look like this:
Notice how the buffer tasks didn’t move but you get a warning that there is an issue. Now go in and for the Buffer task, right-click and select Respect Links. This will push the task out. Now you need to decrement the duration until the finish date is once again the 13th:
So you can now tell from task 4 slipping that you only have 2 days left of buffer.
I find that manually having to update your buffer task helps to make you more aware of when you are using up buffer. You can use this same technique on individual task chains, etc., if you want. Additionally, if you want to make sure you remember the deadline, you can set a deadline on the buffer task to make sure you always adjust the buffer back to it.
Learn more about this and other scheduling tips by attending the Microsoft Project Conference 2012 in Phoenix, AZ March 19th-22nd.
Originally by Heather [msft] from Microsoft Office Project 2007 on January 18, 2012, 2:30pm
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Capturing Custom Timescaled Data in Project Server (Part III)
January 17th, 2012
A
Originally by Andrew Lavinsky from Microsoft EPM on January 17, 2012, 6:00am
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2007 Office system cumulative update for December 2011
January 17th, 2012
Lists the cumulative updates for the 2007 Office system that were released in December 2011.
Originally from Most Recent KBs for Project 2007 on January 17, 2012, 4:50am
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